Job Description

Office Manager – Fred Haas Toyota World

Fred Haas Toyota World is seeking an experienced and detail-oriented Office Manager to oversee the daily operations of our dealership’s administrative and accounting functions. This role ensures efficiency, accuracy, and compliance across all office operations while supporting the dealership’s overall financial and operational goals.

Job Responsibilities

• Oversee daily accounting and administrative operations , including payroll, accounts payable/receivable, and financial reporting.
• Ensure compliance with state, federal, and manufacturer regulations related to dealership operations.
• Manage office staff, providing leadership, training, and support to ensure a high-performing team.
• Work closely with the accounting and finance departments to maintain accurate records and reports.
• Reconcile bank statements, schedules, and general ledger accounts .
• Process and manage vehicle titles, DMV paperwork, and warranty submissions .
• Ensure proper handling of deal processing, funding, and contract submissions .
• Assist with month-end and year-end closing procedures .
• Implement and maintain efficient office procedures and best practices .
• Serve as a liaison between dealership departments, vendors, and external partners .
• Support dealership leadership with administrative and financial tasks as needed.

Requirements

• Automotive dealership experience is required .
• Strong knowledge of dealership accounting, financial reporting, and office administration .
• Experience with DMS systems (such as Reynolds & Reynolds, CDK, or Dealertrack) is preferred.
• Understanding of state and federal automotive regulations, titling, and compliance requirements .
• Excellent organizational, communication, and leadership skills .
• Ability to handle multiple tasks in a fast-paced environment with strong attention to detail.
• Proficiency in Microsoft Office Suite, especially Excel .

Education and Experience

• Bachelor’s degree in Accounting, Business Administration, or a related field preferred.
• Minimum of 3-5 years of office management experience in an automotive dealership .

This is a great opportunity to join Fred Haas Toyota World and play a key role in ensuring the dealership’s administrative and financial success.

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