Job Description

Position: Event Manager
Clearance: Public Trust or the ability to obtain
Location: On site (Alexandria, VA)

Red Carrot is seeking an Event Manager to join a team supporting our federal government client. The individual will provide logistics support for a variety of meetings, events and conferences ranging in size from 50 – 5,000 people locally (Washington, DC area) and in locations across the United States.

KEY RESPONSIBILITIES: 

• Coordinate pre-event logistics, including vendor coordination, exhibit recommendations, ordering materials and catering, and day-of/day-before setup.
• Serve on-site at events hosted at the client’s headquarters or external locations.
• Identify appropriate handout materials and recommend new or alternative options aligned with current best practices.
• Manage shipping logistics to and from event venues.
• Organize and facilitate hybrid, in-person, and virtual participation for attendees.
• Identify and coordinate accessibility measures.
• Provide expert guidance on efficient and effective approaches for building, curating, and creating exhibits, supplies, and experiences tailored to specific event sizes and needs.
• Provide direct support for internal and external events, including managing venue requirements, identifying signage needs, and coordinating visual identity materials.
• Track and report invitations and attendance.
• Identify, organize, and manage inventories of educational resources and outreach materials.
• Ensure all materials meet agency requirements.
• Proactively identify and communicate upcoming event opportunities.
• Recommend new outreach materials and purchase supplies as directed.
• Maintain an organized inventory of all materials.
• Conduct venue teardown following events.
• Perform other duties as required.

QUALIFICATIONS: 
Must Haves: 

• Minimum of 3-5 years of experience in event planning.
• Bachelor’s degree required.
• Proficiency in Office 365.
• Ability to carry and maneuver heavy equipment (50+ lbs) for on-site events and exhibits (e.g., banners, boxes of materials, rolling crates).
• Ability to adapt on-site event and exhibit planning and logistics skills to virtual platforms and environments.
• Ability to work closely with federal staff to understand needs and requirements, while independently managing logistics activities (inventory, organization, vendor coordination) with minimal guidance.
• Clear and effective communication skills, demonstrating professionalism and diplomacy.

Benefits at Red Carrot:    

At Red Carrot, we empower you to be a leader. We attract and develop talent from all backgrounds because we believe there’s strength in diversity, offering different perspectives and skills. Together, we can solve our client’s biggest challenges. We offer a competitive compensation and benefits package.     

• Training and Development – Tuition reimbursement and professional trainings for eligible employees.
• Healthcare – Top-tier medical, dental, vision, life insurance and long-term disability coverage.     
• 401(k) Plan – 401(k)-retirement and Roth plan with company matching and no vesting period.     
• Profit Sharing – Discretionary profit-sharing plan to all eligible employees after one year of employment.          
• Paid Time Off – Provides flexible work hours, paid time off, and 11 federal holidays.   

About Us:

Red Carrot is an award-winning, woman-owned small business that is growing rapidly in the federal government space. Our team is fueled by passion, backed by intelligence, and built on expertise. From our inception, we have leveraged industrial engineering principles and data analytics to craft highly efficient solutions for clients’ complex needs. As we have grown, we remain focused on research-centric, data-informed, and audience-oriented, while expanding our range of expert capabilities.

Headquartered in Miami, Florida, we have a strong and continually growing presence in Washington, D.C., as well as team members and clients all over the country. We understand the importance of overcoming geographic limitations to provide the best, all-encompassing service to our clients. Red Carrot builds client capacity by implementing Strategic Communications, Customer Experience, Management Consulting, and Human Capital Solutions on behalf of our clients.

EO Commitment:

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, ancestry, sex, pregnancy, national origin, age, disability, marital status, familial status, gender identity, transgender status, sexual orientation, actual or perceived status as a victim of domestic violence, dating violence or stalking of any individual or any person associated with such individual, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

Job Tags

Full time, Work at office, Local area, Flexible hours,

Similar Jobs