Job Description

Job Title: Assistant Property Manager

Job Type: Contract-Hire, Full-Time

Location:  Split between Milpitas, CA 95035 and Palo Alto, CA 94301. 3 days in Milpitas/2 days in Palo Alto.

Position Summary: 

The  Assistant Property Manager (APM) is expected to assist with day-to-day functions of the Property Management Department to support meeting performance guidelines set for the individual properties.  This position will also complete administrative duties for local office functions.  The APM acts as a liaison between other departments and the Property Management staff at certain times for specific property related issues. 

The People and Culture : You will be surrounded by some of the most talented, supportive, smart, and kind leaders and teams - people you can be proud to work with! 

How You Make An Impact:

• Property Management
  • Assist Property Manager with the effective management of properties.
  • Support rent collection as needed and work with the accounting department to ensure timely and accurate posting of financial data.
  • Prepare and complete recertification, interim adjustments, file organization and setup, notices of non-compliance, and other documents.
  • Prioritize, assign, and follow-up on maintenance service requests for TBRA/Master-Lease residential, commercial, and other office admin locations.
• Finance, Compliance & Reporting
  • Collect, verify, track, monitor and validate data in the PM Software (YARDI) and external logs.
  • Work with the Accounting Department, Property Manager, and Maintenance Staff on expenses, budget variances, security deposit statements and write-offs. 
• Administrative Duties
  • Perform general administrative and departmental support duties and operational tasks.
  • Maintain front desk operations which include ordering and stocking office supply inventory, distributing mail and communications, ensuring best office practices and office equipment troubleshooting for service repairs, and monitoring entrance access to the general public.

How You Meet Qualifications:

• High School Diploma or GED required.
• A minimum of one year experience in performing affordable property management and clerical duties; or any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this job. 
• YARDI experience preferred.
• HUD and/or TCAC experience highly preferred.
• The APM must relate well to people, must exercise good judgment in dealing with residents, staff, visitors, and vendors, and provide leadership and team building to the staff.
• Reliable transportation along with valid and current CA Driver’s license and insurance is required

Job Tags

Similar Jobs